Biopharma Legacy Data Migration and Commercial Records Archival for Modern Systems

The Challenge

A global biopharma relied on older records management applications that stored years of commercial and operational data. These legacy systems required ongoing licence and resource spend, and the organisation needed to preserve all existing records, convert them into a long term accessible format and transition them into the customer’s current records environment before retiring the legacy platforms.

Key Challenges Included:

Cost heavy legacy environment
The older applications required significant investment in licences and specialised resources.‍
Need for complete data migration
All records stored across the legacy source systems had to be moved into the customer’s current records environment with full preservation.‍
Requirement for a standard archival format
All information needed to be converted into a consistent PDF format for long term use.‍
Identical process across multiple applications
Both legacy applications required the same structured extraction and conversion workflow.‍
Pathway to retire outdated systems
A complete archival process was essential to decommissioning the legacy platforms and reducing cost.

Our Solution

Agilisium delivered a structured archival and migration approach that extracted records from the legacy applications, converted them into PDF format through a conversion layer, and moved the final output into the customer’s current records environment.

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Migration to the customer’s current environment

All records were extracted and prepared for transition through a controlled process.

PDF conversion using a conversion layer

Every record was converted through a conversion layer into a structured PDF suitable for long term archival.

Standardised approach across applications

Both legacy applications followed the same archival workflow.

Alignment with the customer’s archival needs

The structure ensured long term accessibility without retaining the legacy applications.

Key Impact

System Footprint Reduction

Legacy platforms retired for lower operational cost.

Consistent Records Accessibility

All data stored in one standard archival format.

The Customer

A global biopharma transitioning away from long standing records systems. The end users of this system would be teams responsible for historical record access, application managers overseeing archival compliance, IT governance groups ensuring long term retention requirements and technology leaders focused on reducing system complexity and operational expense.

The Outcomes

One unified archival pathway for legacy application records

The migration and PDF conversion created a consolidated archive inside the customer’s current records environment, enabling continued access to historical information while simplifying the technology footprint.