Centralized Trial Management Dashboard for Improved Oversight and Data Integrity
The Challenge
A global biopharma conducting multiple clinical trials faced major challenges in maintaining operational visibility across studies and sponsors. Their existing processes relied heavily on manual monitoring and fragmented data streams, which created inefficiencies in decision-making and compliance tracking.
Key challenges included:
- Fragmented Trial Oversight
Each clinical trial had separate reporting formats and data capture systems, leading to duplication and inconsistent updates between sponsors, CROs, and internal teams. - Delayed Data Consolidation
Financial, operational, and recruitment data were consolidated manually from multiple spreadsheets and platforms, delaying real-time insights into site and trial performance. - Limited Metric Traceability
Key trial indicators—such as patient enrollment, protocol deviations, and monitoring visit timelines—were not tracked dynamically, resulting in reactive interventions rather than preventive measures. - Compliance BurdenWith no automated reporting layer, audit readiness was a challenge. Documentation for ongoing trials often required manual compilation before inspections.
Our Solution
Agilisium implemented a Clinical Trial Management (CTM) Dashboard that unified operational, financial, and compliance data in one centralized platform. The solution empowered stakeholders with real-time visibility into study progress and risk signals.
Integrated Data Pipeline
Data from EDC systems, financial trackers, and regulatory logs were integrated into a single data model using Databricks and Azure Data Factory, ensuring consistency across trial records.
Interactive Trial Dashboards
Role-based dashboards were designed to track KPIs such as site performance, subject recruitment status, protocol deviations, and investigator activity—all updated in real time.
Automated Reporting Framework
Regulatory and financial reports were auto-generated and version-controlled, supporting continuous audit readiness with digital traceability.
Risk Monitoring Layer
A visual risk matrix was embedded into the dashboard to flag sites showing irregular performance trends, enabling proactive management by clinical operations.
Self-Service Analytics for Sponsors
Sponsors could filter, visualize, and export their trial data without dependency on analysts, improving agility in communication and oversight.
The Outcomes
Unified Oversight. Real-Time Clarity.
The CTM Dashboard delivered a single, consolidated view of all clinical operations, enabling leadership to act quickly on performance deviations and compliance risks.
Enhanced Data Governance
All data sources were standardized into a single truth model, reducing manual reconciliation and ensuring traceability.
Operational Agility
Teams could identify underperforming sites faster, optimize budgets, and reallocate resources dynamically.
Continuous Compliance
Automated report generation and audit trails ensured inspection readiness at all times.
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